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What is ISO 41001: 2018 Facility Management?

 

One of the biggest challenges that facility managers reported to us was the struggle in finding a management system for their daily activities. However, the gap that was left open for a long time by the lack of a standard or a list for best practices regarding Facility Management, was filled with ISO 41001.
 
The complete designation of ISO 41001 is “ISO 41001: 2018 Facility Management — Management Systems — requirements with guidance for use”. These are the industry’s best practices and its best bet to meet the challenges of a future whose only certainty is increased competitiveness.
 
Background
The Asset Management standard is the norm ISO 55001, which was launched in 2014 and revised in 2016. (In 2018, ISO 55002 brought some complementary information, but did not invalidate its predecessor). But the first ISO on Facility Management (FM) only appeared in 2017, when they appeared in a triple form:
 

  • ISO 41011: 2017 — vocabulary, establishing the jargon-setting;
  • ISO 41012: 2017 — guidance on strategic sourcing & development of agreements;
  • ISO 41013: 2017 — scope, key concepts & benefitof FM.

 
The 2018 norm 41001 — which will only be revised in 2023 — refers to all the previous ones but has a more practical view of Facility Management. ISO 41001 establishes out the requirements, with specific instructions, for your company to adopt and maintain a Facility Management system that enables sustainable growth.
 
Moreover, when implemented in tandem with ISO 55001, they make an unstoppable team that links the value of assets to the company’s overall goals. You can read maintenance planning

Preventive Maintenance vs. Corrective Maintenance

Even taking into account the potential waste of maintenance planning, these costs tend to be much lower than when repairing an asset only when there is already a functional failure. Strategies focused on preventive maintenance represent cost savings in relation to corrective maintenance.  Some estimates point to savings between 40 and 60% annually when preventive maintenance is the focus.

 Types of maintenance strategy Sources: Adapted from BS 3811 (1987 ...

Preventive Maintenance vs. Reliability-Centered Maintenance

Although there is a certain tendency to confuse reliability-centered maintenance (RCM) with simple preventive maintenance, they are not the same thing. In short, the aim of RCM is to increase the availability of assets. Obviously, this requires a major focus on preventive maintenance, but not exclusively.

There are several  types of maintenance that fit into a strategy focused on reliability, including predictive maintenance, on which we will focus in the next few paragraphs. Therefore, although preventive maintenance and RCM overlap, they are not the same and should not be used as synonyms.

Predictive Maintenance

What is predictive maintenance?

Of all types of maintenance, this is the most recent and the one that requires the greatest investment in technology. The goal of predictive maintenance is to predict when a malfunction is about to occur. When certain undesirable conditions are detected, then a repair is scheduled before the equipment actually malfunctions, thus eliminating the need for costly corrective maintenance or unnecessary preventive maintenance.

It is based on the physical and operational condition of the equipment, through regular monitoring and testing, using advanced techniques such as vibration analysis, oil analysis, acoustics, infrared tests, or thermal imaging.

 Maximo Reporting: Types of maintenance

Advantages

This approach is based on the physical or operational condition of assets instead previously defined statistics and calendars. The goal is to detect a potential failure while it’s still hidden, before there’s any visible signal.

Thus, the maintenance performed will always be better-informed, necessary and timely, since the equipment will only be subject to maintenance when a malfunction is predicted, which will reduce the costs and labor time spent on maintenance.

 

Disadvantages

The need to invest in specific monitoring equipment, as well as in training staff to use it correctly and interpret the data collected, makes the implementation of this strategy very expensive, generally not within the reach of small and medium-sized enterprises. For this reason, it is not a cost-effective approach for assets that are not essential to the proper functioning of their operations.

 

Predictive Maintenance vs. Preventive Maintenance

Despite the high investment, maintenance planning can represent large long-term savings. Predictive maintenance is more effective at detecting potential breakdowns than preventive maintenance and is more incisive to which actions are actually needed.

Take a look at our comparative article on these two  types of maintenance to get a better understanding of the differences between them.

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